When you register for a class, a seat is reserved for you. This obligates you to pay tuition and fees for that seat. If you decide to drop classes BEFORE the add/drop period (see academic calendar), you can drop the course on-line and you will receive a full refund. However, If you decide to drop AFTER the add/drop period, you must formally and in writing notify the Records Office to cancel your registration. You can do this in person at the Gateway on the St. Paul Campus or by letter or fax.
For security reasons, Records and Registration staff are not permitted to drop courses for students over the telephone.
Registration Cancellation for Nonpayment
You should not assume that Registration Cancellation for Nonpayment will remove the tuition and fees charged to your account. If you have decided not to attend classes and want a refund, be sure to drop your classes online, in person, or by letter or fax before the end of the add/drop period.
Dropping Courses with a Refund
The add/drop period for standard full-term courses is through the first week of the term. Courses starting after the refund deadline may be dropped within one business day of the first class meeting. Tuition and fees are not refunded if you drop classes after the add/drop periods.
Dropping Courses with a Refund Deadlines
Faculty-designed independent study (FDIS) courses may be dropped with a refund through the fourth week of the term or four weeks from the start of the FDIS, whichever is later. Student must request a refund if dropping an FDIS after the first week of the term. Contact the Accounts Receivable Office at 651-793-1881 or email Financial.Management@metrostate.edu.
Theory seminars and courses fewer than three weeks in length may be dropped within one business day of the first class meeting. Students must request a refund if dropping a theory seminar or course fewer than three weeks in length. Contact the Accounts Receivable Office at 651-793-1881 or email Financial.Management@metrostate.edu.
Dropping Versus Withdrawing from a Course
Dropping a course refers to officially canceling a registration prior to the end of the first week of the term. Dropped courses usually qualify for a refund and do not appear on the student transcript.
Withdrawing from a course refers to canceling a registration after the first week of the term. Students who withdraw from a course do not receive a refund. An administrative grade of "W" appears on the student transcript to indicate a withdrawal.
Official Withdrawal AND THE "RETURN OF TITLE IV FUNDS" POLICY
Official withdrawal is defined as terminating enrollment in all registered courses for an academic semester. A student MUST request that an official withdrawal from Metropolitan State be processed. Dropping all courses on web or in person does NOT constitute an official withdrawal. To officially withdraw from the university, students must submit written requests to the Registration Office. For more information call the Saint Paul Registration desk at 651-793-1234.
A student who will be withdrawing completely from a term must do so according to withdrawal policies. The transaction may be completed in person or online. If done online, the student MUST contact the Accounts Receivable Office at 651-793-1881 to determine payment for any outstanding balance.
The withdrawal must be completed by the published deadlines, and the student is responsible for understanding the impact of such action on their student account. Refund Policy exists for calculating the refund of institutional charges. The federal "Return of Title IV Funds" formula dictates the amount of federal Title IV aid that must be returned to the federal government by the school and the student. Federal regulations require Metropolitan State to give first priority to repaying financial aid programs in the event withdrawing from the university results in a refund.
Appeals
Appeals regarding dropped classes and withdrawals are handled by the Registrar; Mail to Metropolitan State University Registrar, 700 E 7th St., FH 142, St. Paul, MN 55106-5000. The following information is needed for withdrawal processing: full name, mailing address (where refund, if any, will be sent), daytime telephone number, student ID and the academic term of withdrawal.
Please Note: parents, spouses, relatives and friends will not receive student account information or be permitted to register or drop courses for students without the signed written permission of the student.
Minnesota State Colleges & Universities Board Policies