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Borrowing Periods


Lost or Damaged Items

Borrowing Periods

Faculty & Staff
Community Members
Books 6 weeks 26 weeks 6 weeks 3 weeks
Journals/Magazines 7 Days 7 Days 7 Days N/A
DVDs and CDs 14 Days 14 Days 14 Days 14 Days
Laptops 6 Hours 6 Hours N/A N/A

Digital Cameras
(Flip video or point-and-shoot)

7 Days 7 Days 7 Days N/A
Voice Recorders 100 Days 100 Days 100 Days N/A
Calculators 6 Hours 6 Hours 6 Hours N/A

Interlibrary Loans (ILL): Due dates are determined by the lending library

Study rooms are available on the first and second floor of the St. Paul campus library. They hold 2 to 8 people and can be checked out for 4-hour blocks of time. Students or faculty can reserve rooms up to 2 weeks in advance online or by calling (651) 793-1616 or (651) 793-1634.

Accessibility equipment such as as iPads, Victor Streams, Livescribe pens, and other recording and audio playback devices are available for checkout. Contact the Library or Disability Services office for details.


Renewals of Metro State Items

Most items checked out at Metro State can be renewed online, in person, over the phone or by email. Books, DVDs, and CDs can be renewed twice. Study rooms, laptops and calculators must be renewed in person. Study rooms can be renewed until someone else requests or books the room. There are no renewals on cameras or voice recorders.

Renewals for Interlibrary Loan (ILL) Items

Renewals for items borrowed from other libraries are dependent on the policies of the lending libraries.  To request a renewal, we ask that you place a request at least 7 days prior to the existing due date. Please be aware that not all requests are approved and in such cases your original due date will stand. 

Overdue Materials Presumed Lost and Billed After 30 Days

If a library item you’ve borrowed becomes overdue, you will receive a series of emailed notices over the course of 30 days before a Bill for Replacement will be issued.
Following this billing, holds may be placed on your Library and student records, preventing you from using any Library resources, registering for classes, or receiving grades and transcripts. If all billed items are returned in good condition within 30 days of the bill being issued, replacement charges will be cancelled and holds will be removed from your Library and student records after two business days.
If 30 days pass after the Bill for Replacement has been issued and you have not returned, replaced, or paid for the billed items, charges will be referred to the university’s Financial Management office; you will be expected to pay the bill in full. Items returned later than 30 days after the billing date will be considered donations to the library, and you will still be expected to pay full replacement charges for the items and any additional processing fees.

Replacement of Lost or Damaged Materials
If you lose or damage library materials, you will be expected to pay for their replacement.

If you choose to provide a replacement copy for a lost or damaged item:

  • It must be in new condition (not used) and the same edition or version as the lost or damaged item.
  • Library staff can help you locate a replacement copy, but you will need to purchase that copy and bring or deliver it to the library.
  • Once the replacement copy is given to the library, related holds will be removed from your record.

If you choose to pay for a lost or damaged item,

  • You may pay the replacement fee at the Circulation Desk OR the Cashier’s office in Financial Management (Founders Hall third floor).
  • Once the replacement fee is paid, related holds will be removed from your record.
  • Replacement fees vary according to the type of material that was lost or damaged and are usually more expensive than purchasing a new copy.

Please come talk to us at the Circulation Desk; we’re happy to work with you to resolve any problems. Again, if 30 days have passed after the Bill for Replacement has been issued, the library will initiate the replacement process and you will not be eligible to replace or return the item; rather, you will be expected to pay the full replacement fee.

Because Metropolitan State University is a state institution, outstanding charges for the cost of replacement materials may be referred to the Minnesota Department of Revenue’s Collection Division for revenue recapture (i.e., refunds from your state income and property tax returns may be kept by the state to pay these debts).

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