ICES Student Office Assistant

  • Job starts
    as soon as possible
  • Job ends
  • Work schedule
  • Pay Level C
    $10.85 starting wage, then $11.25 after 1,000 hours worked at this level

Major job duties

  • Provide support for the ICES Operations Coordinator, which can include word processing, filing, data entry, photocopying, collating, assembling and mailing materials, answering routine departmental phone calls, and providing students and staff with general information.
  • Expected to represent the Institute for Community Engagement and Scholarship at the front office in the absence of the Operations Coordinator.
  • Greet and assist students, staff, faculty, and community members with general inquiries about the university and ICES, both in person and over the phone, and provide detailed messages to ICES staff when applicable.
  • Assist with ICES events, including preparation and follow-up during scheduled work hours, such as youth and community outreach initiatives.
  • Assist the Operations Coordinator with ordering office supplies and maintaining office inventory.
  • Assist with the creation and dissemination of flyers to promote university and departmental events.

Qualifications and experience

  • Ability to represent the department and university in a front office capacity.
  • Ability to learn and understand the policies and procedures of the Institute for Community Engagement and Scholarship well enough to independently carry out duties.
  • Ability to work with Metro State students, staff, faculty, and community members professionally and with tact, independently or with minimal supervision.
  • Ability to learn and make efficient use of computer programs, office equipment, and phone systems.
  • Knowledge of Microsoft Office products including Word, Excel, Outlook, PowerPoint, and Publisher.
  • Ability to compose electronic messages and written memos professionally and proficiently, for internal and external audiences.
  • Ability to understand and carry out oral and written directions which may involve policy and procedural interpretations.
  • Must have excellent interpersonal skills and use discretion while assisting students with university concerns and issues.

To apply

Submit your resume and a list of days and times of the week you are available to   work via email to

Brian Higbee

Brian Higbee