Administrative Affairs Procedure #405
Section 1. Procedure
This procedure is established to define the process used to acquire telephones and make changes in service.
Section 2. Authority
This procedure is issued pursuant to the operating authority granted to the university's President by the Board of Trustees of the Minnesota State Colleges and Universities.
Section 3. Effective Date
This procedure shall become effective upon signature by the Vice President of Administration and Finance, and remain in effect until modified or expressly revoked.
Section 4. Responsibility
The responsibility for implementation of this procedure is assigned to the Associate Vice President, Administration and Finance.
Section 5. Objective
To coordinate and implement university faculty and staff telephone acquisition and changes.
Section 6. Implementation
Telephone changes, additions and problems will be coordinated by the Building Services office manager in cooperation with the Department of Administration, InterTechnologies Group.
FORMS: Telephone Services Request. This form may be obtained from the Building Services office or in the mailroom of the St. Paul and Minneapolis campuses.
STEP ACTION RESPONSIBILITY
- When a staff move is planned, the Building Services office Building
manager will meet with those departments involved to discuss Services
telephone needs. Telephone orders submitted will generally take
10 working days to be processed.
- Staff or faculty telephone changes which do not involve Building
a move must be coordinated through the Building Services, Services
office manager who will assist with the preparation of a
request for the planned changes.
- The requesting department will prepare an internal requisition Requesting
(1400) for funding of all telephone service related charges Department
and submit to the Building Services office which will be forwarded
to the Business Office.
- The Building Services office manager will coordinate all Building
Requested telephone service needs with InterTech and Services
- The Building Services office manager will provide the phone Building
User with installation dates, operation instructions, and Services
equipment as necessary.
Section 7. Review
This procedure will be subject to review on an annual basis.
Section 8. Approval
Issued on this 12th day of September, 2000.
Cathleen Brannen, Vice President, Administration and Finance