This guide introduces faculty to the usage of some media tools to enhance classroom instruction and build content for hybrid and completely online courses. As faculty members consider online instruction and the use of these tools, there are some important issues to bear in mind. These relate to intellectual property, privacy concerns, accessibility and the limitations that media codes impose on a course.

Quick Contacts

FERPA: Registrar - Daryl Johnson

Media Permissions: Library - Nancy Kerr

Online Learning: Director of Center for Online Learning - Robert Bilyk 

Intellectual Property

Copyright law, the IFO Contract, Board Policies, and local policies and procedures affirm that intellectual property (IP) created by faculty, unless otherwise specified, constitute "scholarly works" and are both fully protected and fully owned by the faculty member who authored them.

The following information is not intended to be a comprehensive treatment of intellectual property issues but is intended only to make faculty aware that the protection of one's intellectual property and the property of others must be taken very seriously. At the very least, this web page identifies some resources that may be helpful to faculty.

Faculty are encouraged to apply copyright notices to their IP to notify others of their IP ownership and to reinforce their rights. As importantly, faculty must identify the intellectual property of other contributors to their course content and never duplicate or upload content to which they have no rights or authority. This also applies to the upload of copyrighted materials to media repositories such as Kaltura MediaSpace. Faculty should always follow the terms of use that apply to such systems and never upload IP that is not their own without the consultation of the IP coordinator or a designated library technician.

At Metropolitan State University, the dean of the library is the designated IP coordinator and, as such, helps faculty comply with the Digital Millennium Copyright Act. The coordinator is expected to provide advice on: whether a work is protected by copyright; whether and to what extent a work may be reproduced; obtaining permissions of copyrighted works; negotiating royalties, licenses and fees; and the application of copyright law to online learning settings.

In addition to the IP coordinator, the library has prepared a Medic Permissions form that will guide faculty in determining whether or not content can be copied under the terms of the Fair Use section of Copyright Law and/or the Teach Act (Technology, Education, and Copyright Harmonization Act of 2002).

To request a copy of the Media Permissions form, contact Nancy Kerr, library technician, at


The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records. At Metropolitan State, the designated FERPA compliance officer is the university registrar.

All computer files and records in courses using Desire2Learn (D2L), or other online components such as Kaltura MediaSpace, are considered educational records protected by the act. Students also have the right to expect that any material they submit in a course with an online component, as well as their names and other identifying information, will not be viewable by guests or other individuals not enrolled in the same course. An example might be a recorded session (including chat) from one class of students replayed to another class of students. Faculty may seek written, signed consent from their students for such situations.

Faculty who use media to record a presentation that includes students' questions and answers in any format (e.g. chat, audio, etc.) may unwittingly expose personal information to others who have no right to that information.

The university contact for FERPA related matters is the registrar, Daryl Johnson, who is reachable by email at


The Individuals with Disabilities Education Act (IDEA), the Rehabilitation Act of 1973, and the Americans with Disabilities Act (ADA) require captioning to make audio and audiovisual information and communication accessible to people who are deaf or hard of hearing. The practice of captioning also falls under the practice of Universal Design for Learning (UDL), which promotes the idea of designing curricula that meet the needs of all learners from the start.

For information on accessibility, including media captioning, contact the university's Center for Accessibility Resources at 651-793-1549 or at

Media Codes

Each course is assigned a media code, which defines or restricts some types of activity that can be conducted in that course, such as synchronous (real time) presentations, discussions and proctored assessments. Media codes are not always obvious. Below are the media codes most commonly in use:

Media Code 00 - Classroom: Instruction is primarily in-person; all courses not otherwise coded will be in this category by default. D2L, the university's learning management system, may be used to enhance the course with student access to the syllabus, grades, assignments and/or homework.

Media Code 03 - Online (Predominantly, Mostly Online): >75% of instruction is online with up to two possible in-person meetings. Up to four required proctored exams, two of which may be administered during the in-person meetings. For proctored exams not included in the in-person meetings, students must have the option to arrange them locally. Course may have online synchronous components.

All in-person or synchronous meeting dates and times, and proctored test requirements should be entered into appropriate ISRS field to show up in the registration portal.

Media Code 04 - Video conferencing, Originating Site: Interactive live, synchronous video with students on-site. The instructor will be at the originating site regularly.

Institutions can identify video quality (i.e. Cisco's Telepresence) in the notes or possibly in the location (i.e. room names could reflect this).

Media Code 06 - Independent Study: Correspondence study in a print format.

Media Code 08 - Video conferencing, Remote Site: Interactive live, synchronous video with students on-site. The instructor may not be at the remote site regularly.

Include high definition in the notes or possibly in the location flag (i.e. room names could reflect this).

Media Code 09 - Blended/Hybrid: 25-75% of instruction online with regularly scheduled in-person meetings. Based on other media code definitions, if a class has more than two in-person meetings or more than four proctored exams required, the course is coded 09.

All scheduled meeting dates and times should be entered into the appropriate ISRS field to help students understand the in-person commitment. Blended/hybrid classes involve leveraging the benefits of multiple learning environments.

Media Code 11 - Arranged: Individualized coursework or experiences guided by a faculty member. This includes, but is not limited to, independent study on a topic, student research and internships.

Media Code 12 - Completely Online, Asynchronous: 100% of instruction is online: No in-person meetings; No in-person or synchronous proctored exams; No synchronous meetings.

Any special technology (webcam, microphone headset, etc.) required to complete course activities should be included in the course notes.

Media Code 13 - Completely Online, Synchronous: 100% of instruction is online. No in-person meetings; No in-person proctored exams; Course has required synchronous online meetings or activities.

Synchronous online meetings should be noted in the course notes. Any special technology (webcam, microphone headset, etc.) required to complete course activities should be included in the course notes.