Procedure 100: University Policies and Procedures

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University Procedure #100

Section 1.  Purpose

It is the purpose of this procedure to clarify the course of action by which the university will draft or update university policies and procedures for conducting the business and functions of the University as authorized by and in compliance with the MnSCU Board of Trustees Policies and Procedures, State Statutes, Federal and State Agency Rules, and collective bargaining agreements.   

Section 2. Authority

This regulation is issued pursuant to the authority granted under Article 1.1 Subdivision 2 of the Minnesota State Colleges and Universities (MnSCU) and Metropolitan State University Policy #1000 University Policies and Procedures.

Section 3. Effective Date

This procedure shall become effective upon signature by the President, and remain in effect until modified or expressly revoked. 

Section 4. Responsibility

The responsibility for implementation of this procedure is assigned to the Chief Officers (COs) of the University.  For purposes of this procedure, the Chief Officers include the following:

  1. Chief Academic Officer
  2. Chief Advancement/Development Officer
  3. Chief Diversity Officer
  4. Chief Executive Officer (President)
  5. Chief Financial Officer
  6. Chief Human Resources Officer 
  7. Chief Information Officer
  8. Chief Student Affairs Officer

Each CO of the University is responsible for developing, revising, and publicizing the policies and procedures needed to carry out the business and functions of his or her division of the University consistent with MnSCU Board of Trustees Policies and Procedures, State Statutes, Federal and State Agency Rules, and collective bargaining agreements. 

Section 5.  Development, Approval, and Implementation of University Policies and Procedures          

The development of university policies and procedures will include the following steps:

  1. The responsible CO will develop the policies and procedures needed to conduct the business and functions of the university within his or her scope of responsibility.
  2. The responsible CO will consult with faculty, staff, or student end-users as needed to ensure that policies and procedures are as user-friendly, practical, and effective as possible.
  3. The responsible CO will consult with MnSCU system office as needed to ensure compliance with Board policy, law, regulations, and collective bargaining agreements.
  4. The responsible CO will review proposed policy, proposed procedures, or proposed revisions with the President’s Cabinet and the President’s Council.
  5. The responsible CO, Vice President, or President will formally present and confer about proposed policies, proposed procedures, or proposed revisions to university policies or procedures with university stakeholders.
  6. The responsible CO will review policies and procedures at least once every five years and will propose revisions as needed to achieve currency and best practice.

The process for approving new or revised policies and procedures will include:

  1. Review by Cabinet and President’s Council.
  2. Consultation with employees and stakeholders.
  3. Formal approval by the President.
  4. Following the President’s formal approval, the Office of the President will assign a number to the approved policy or procedure (as outlined in Policy #1000), and will announce, post, and make the new/revised policy/procedure available to the University community. 

The President may revoke a policy or procedure which has become unnecessary or inconsistent with current practice or may call for review and revision.

The responsible CO will develop communications, guidelines, and/or training materials as needed to implement new or revised university policies or procedures.

 Section 9.  Review

This policy will be reviewed every five years or as needed.

Section 10.  Signatures

Issued on this date:  June 26, 2014

 

Sue K. Hammersmith, President