Access to student information-FERPA

Student records

Student records, including Metropolitan State University transcripts, graduation records and inactive student registration, as well as admission records are maintained and located in the Registrar's Office.

FERPA: Family Educational Rights and Privacy Act

Metropolitan State's data practices are governed by FERPA and the Minnesota Government Data Practices Act (MGDPA). That means that student data (beyond routine directory information on which students have not placed a "hold") may be released in only two cases:

  • when a student signs a release form, or
  • "to comply with a judicial order or lawfully-issued subpoena."

University Policy 1040: Data Privacy 

Students who wish to grant or revoke authorization for Metropolitan State University to release their educational records can fill out the Authorization to Grant or Revoke Access to Student Educational Records form.  Submit the completed form to the Gateway Student Services Center by mail or in-person.